Terms and Conditions

PLEASE READ THESE TERMS CAREFULLY. BY ACCESSING OR USING THE RECEIPT ZEN APP, YOU AGREE TO BE BOUND BY THESE TERMS.

1. Introduction

These Terms and Conditions ("Terms") constitute a legally binding agreement between you ("User" or "You") and Receipt Zen ("we," "us," or "Company"), a sole proprietorship operating under the laws of the Province of Alberta, Canada. These Terms govern your access to and use of the mobile application and services (the "Service").

2. Eligibility

You must be at least 18 years old to use this Service or the age of majority in your jurisdiction. By using the App, you represent and warrant that you meet this age requirement and have the legal capacity to enter into a binding contract.

3. Account Registration

Account Creation: To access the Service, you must register using "Sign in with Apple." You agree to provide accurate and current information.

Security: You are responsible for maintaining the confidentiality of your device and account credentials. You accept responsibility for all activities that occur under your account.

4. Use of the Service

4.1. License Grant and Termination

We grant you a limited, non-exclusive, non-transferable, revocable license to use the App for your personal, non-commercial use. This license is conditional upon your strict compliance with these Terms.

Automatic Termination: This license automatically terminates without notice if you violate any provision of these Terms.

Right to Suspend: To the maximum extent permitted by applicable law, we may suspend or restrict your access to the Service, or disable specific features, if we reasonably believe it is necessary to protect the Service, other users, or third parties (for example, suspected fraud, abuse, security incidents, or violation of these Terms). Where practicable, we will use reasonable efforts to provide notice and an opportunity to remedy the issue, but we may act without prior notice where immediate action is required or where notice is not permitted or would undermine safety or security.

4.2. Prohibited Conduct

You agree strictly NOT to:

• Scan receipts that do not belong to you or for which you do not have explicit permission.
• Upload content that is illegal, offensive, fraudulent, or infringing on others' rights.
• Technical Abuse: Attempt to reverse engineer, decompile, disassemble, or hack the App.
• Automation: Use bots, scrapers, scripts, or other automated means to access the Service or extract data.
• Competitive Analysis: Access the App for the purpose of benchmarking, analyzing its availability, performance, or functionality for competitive purposes, or to build a similar or competitive product.
• Bypass Limits: Attempt to bypass any API limits, paywalls, or usage restrictions enforced by the App.

5. AI Disclaimer and Accuracy of Data

CRITICAL NOTICE: The Service uses Artificial Intelligence (AI) and Optical Character Recognition (OCR) to extract data from receipts.

Not Error-Free: You acknowledge that the AI and OCR technologies used in the Service are probabilistic in nature and may produce errors, inaccuracies, or 'hallucinations.' Consequently, you serve as the final decision-maker for all data validity. You agree to review and verify the accuracy of all extracted data against your original receipts. Failure to verify such data prior to reliance or use constitutes a material misuse of the Service. We shall not be liable for any financial losses, tax penalties, or audits resulting from your reliance on unverified data.

User Responsibility: You agree that you are solely responsible for verifying the accuracy of all data extracted by the App. You must check scanned data against your physical receipts before using it for any purpose.

No Financial or Tax Advice: The Service is for organizational purposes only. We are not a financial institution, accounting firm, or tax advisor. The data provided by the App does not constitute legal or tax advice and should not be relied upon for tax filings without verification by a qualified professional.

6. Intellectual Property

6.1. Your Content and License to Us

You retain ownership of the receipts you upload. By uploading content, you grant us a limited, worldwide, royalty-free license to use, host, store, and process such content solely for the purpose of providing, maintaining, and improving the Service (including internal testing and improving our OCR and categorization features). Where practicable, we use de-identified and/or aggregated data for improvement activities.

Definition of "Improve": "Improve the Service" includes internal testing, fixing bugs, ensuring security, preventing fraud, and improving the accuracy and functionality of our OCR and expense categorization features. This may include using aggregated, anonymized, or otherwise de-identified data derived from your use of the Service (including, where necessary, de-identified samples of receipt images and extracted text) to test, train, and refine our models (Machine Learning), consistent with our Privacy Policy.

6.2. Company Property

The App, including but not limited to its source code, database structures, UI/UX design, "look and feel," categorization logic, and algorithms, is the exclusive intellectual property of the Company and is protected by copyright laws.

Prohibition: You are strictly prohibited from copying, reproducing, or imitating the App's design, interface, or logic flows.

6.3. Usage of Output Data

Any structured data, analytics, categorized summaries, or insights generated by the App ("Output Data") are provided as part of the Service. You agree that you will not use this Output Data to:

• Train third-party Artificial Intelligence or Machine Learning models.
• Develop a competing product or service.
• Resell or redistribute the data for commercial purposes without our express written consent.

7. Fees and Payments

Free Services: The App is currently provided for free, but we reserve the right to introduce fees or paid subscriptions in the future.

Future Subscriptions: If we introduce paid features ("Premium"), they will be billed via Apple In-App Purchases.

Refunds: If we introduce paid features billed via Apple In-App Purchases, purchases are processed by Apple. Refund requests are subject to Apple's applicable terms and policies and must be submitted through Apple's refund process. Nothing in these Terms limits any non-waivable rights you may have under applicable law.

8. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW (INCLUDING THE CONSUMER PROTECTION ACT OF ALBERTA):

"AS IS" Service: The Service is provided on an "AS IS" and "AS AVAILABLE" basis without warranties of any kind, express or implied.

No Liability for Compliance: The App is a productivity tool, not a compliance system. We explicitly disclaim liability for any tax penalties, interest, audits, or legal consequences resulting from your use of the App. You are solely responsible for ensuring your record-keeping meets the requirements of the Canada Revenue Agency (CRA), the IRS, or other tax authorities.

Data Loss: We are not a certified digital archive. We are not responsible for the loss, corruption, or accidental deletion of your receipt images or data. You must maintain original physical receipts or independent digital backups as required by law.

Cap: Except where prohibited by applicable law (such as strictly regulated under the Consumer Protection Act of Quebec), in no event shall our total liability to you for all claims exceed the amount you have paid us in the last six (6) months, or $50 CAD, whichever is greater.

9. Indemnification

This indemnity obligation applies only to the extent permitted by applicable law and does not apply where prohibited by consumer protection legislation or other non-waivable statutory rights.

You agree to indemnify, defend, and hold harmless the Company, its affiliates, and agents from any claims, damages, liabilities, costs, or expenses (including legal fees) arising out of or related to:

• Your use or misuse of the Service.
• Uploaded Content: Any claim that the receipts or content you uploaded violate the rights of a third party (including privacy or intellectual property rights).
• Tax Consequences: Any tax audits, penalties, or financial losses you incur due to reliance on the App's data.
• Illegal Use: Your violation of these Terms or applicable laws.

10. Governing Law and Dispute Resolution

10.1. Jurisdiction

These Terms are governed by the laws of the Province of Alberta and the federal laws of Canada applicable therein.

10.2. Dispute Resolution

Any dispute arising under these Terms shall be resolved primarily through amicable negotiation. If negotiation fails, and to the extent permitted by applicable law, the courts of Calgary, Alberta shall have jurisdiction. However, if you are a consumer and mandatory consumer protection laws in your place of residence provide you the right to bring disputes in a different forum, nothing in these Terms is intended to limit those rights.

10.3. Class Action Waiver

To the extent permitted by applicable law, any dispute resolution proceedings shall be conducted on an individual basis, and not in a class, consolidated, or representative action. This class action waiver does not apply where prohibited by applicable law or where non-waivable consumer rights require otherwise.

11. Changes to Terms

We may update these Terms from time to time. If changes are material, we will notify you via the App or email. By continuing to use the Service after the changes become effective, you agree to the revised Terms.

The provisions relating to intellectual property, limitation of liability, indemnification, and dispute resolution shall survive the termination of these Terms.

12. Contact Information

If you have any questions about these Terms, please contact us at:

Email: [email protected]